Boost your team's productivity by 200% with these 27 must-have tools!

Are you a new SaaS owner or running a successful startup but wonder how to bring the best of best out of your team, we can definitely tell that you understand the importance of productivity in building a successful business. The right tools can make all the difference in helping you and your team stay organized, focused, and efficient. 

In this blog, we'll explore the 26 best team productivity tools that can help you streamline your operations, collaborate more effectively, and ultimately drive growth for your company. From project management and communication tools to time-tracking and automation software, we've got you covered with the must-have tools to take your productivity to the next level. 

So, whether you're just starting out or looking to optimize your existing workflows, read on to discover the tools that will help you succeed. We have grouped these 26 tools in to categories that they can help you to minimize your teams efforts and maximize the quality. 

Project Management Tools

Asana

Asana is a powerful project management tool that allows teams to store all their work in one place for maximum productivity. 

Key features include:

• Custom project views

• Task assignments

• Ability to create templates for recurring workflows

• Integrations with other apps to enhance functionality.

Cons: 

Asana has a steep learning curve for new users and limited reporting features.

Trello

Trello is a simple yet effective tool for managing projects and tasks. 

Key features include:

• Drag-and-drop functionality

• Customizable boards

• Ability to add comments and attachments

• Integrations with other apps to enhance functionality.

Cons: 

Trello may have limited features for larger teams and can become cluttered with too many cards.

Monday.com

Monday.com is an intuitive project management tool that allows teams to manage workflows efficiently. 

Key features include:

• Customizable project views

• Automated workflows

• Ability to create forms for data collection

• Integrations with other apps to enhance functionality.

Cons: 

Monday.com can be expensive for larger teams and has limited customization options for some features.

Freedcamp

Freedcamp is a user-friendly project management tool that offers a variety of features to manage tasks and projects. 

Key features include:

• Calendar view

• Custom project templates

• Ability to create custom fields

• Integrations with other apps to enhance functionality.

Cons: 

Freedcamp's interface can be somewhat cluttered and it has limited reporting features.

Clickup

ClickUp is an all-in-one project management tool that helps teams manage workflow and increase productivity. Its key features include task and project management, document creation, goal tracking, and customization. However, some users may find its user interface complex and overwhelming.

Key features include:

• Task and project management

• Document creation

• Goal tracking

• Customization

Cons: 

Complex user interface

Wrike

Wrike is a project management software that allows users to plan, organize, and track projects in real time. Its key features include Gantt charts, time tracking, and team collaboration, making it a great tool for remote teams. However, its pricing can be expensive for small businesses.

Key features include:

• Project planning and organization

• Gantt charts and time tracking

• Team collaboration and communication

• Analytics and Reporting

Cons: 

Expensive pricing and requires a steep learning curve for some users

Workflow automation Tool

Checklist.gg

Checklist.gg is an AI-driven checklist management tool and a workflow management tool to  assist organizations in ensuring that all tasks are executed accurately and efficiently. With its user-friendly interface and advanced features, Checklist.gg helps teams streamline their workflows, maintain consistent productivity levels and help organizations to get things right.

Key features include:

AI-driven: Checklist.gg uses the ChatGPT AI engine to create checklists, processes, procedures, and SOPs in seconds. All you need to do is to input your requirements and see AI takes care of the rest, tailoring the output to your specific needs and motivation to get things right.

Efficient task management: With Checklist.gg, you can easily create, edit and share your checklist. It can help teams work more efficiently by breaking down complex processes into manageable steps. This can help team members focus on their tasks and reduce the risk of missing important steps or making mistakes. You can also track progress and see which tasks have been completed, ensuring everything stays on track.

Boost productivity and Encourage teamwork: The leaderboard feature in Checklist.gg is an excellent tool for promoting healthy competition and motivation among team members. By displaying the progress and achievements of each member, the leaderboard encourages users to strive for excellence and achieve their personal best.

Real-time collaboration: Checklist.gg provides real-time collaboration with your team and  real-time visibility into the status of different processes, making it easy for team members and managers to be aligned, track progress, and identify improvement areas. This can help teams identify bottlenecks, reduce waste, and optimize workflows.

1000+ Templates: Say goodbye to the hassle of creating checklists from scratch. Our templates library has covered you with over 1,000+ pre-built checklists spanning various industries and use cases. You can personalize these templates to suit your specific requirements or use them straight out of the box to get started in no time!

Communication Tools

Slack

Slack is a collaboration tool that allows you to communicate with your team members in real-time. It is a powerful, all-in-one tool where you can store all your work in one place for maximum productivity. You can create channels for different teams or topics, share files, and integrate with other productivity apps. 

Key Features include:

• Real-time messaging and file sharing

• Channel creation for different teams or topics

• Integration with other productivity apps

• Video and audio calling

Cons: 

Limited storage for files and Can be overwhelming with too many channels

Microsoft Teams

Microsoft Teams is a collaboration tool that allows you to chat, video call, and collaborate with your team in real-time. It is a powerful, all-in-one tool where you can store all your work in one place for maximum productivity. You can create teams for different projects, share files, and integrate with other productivity apps. 

Key Features include:

• Chat, video and audio calling

• Team creation for different projects

• Integration with other productivity apps

• Screen sharing and recording

Cons: 

Can be slow at times and Limited storage for files

Fleep

Fleep is a communication and collaboration tool that allows you to chat and share files with your team in real-time. It is a powerful, all-in-one tool where you can store all your work in one place for maximum productivity. You can create conversations for different teams or topics, share files, and integrate with other productivity apps. Fleep is beneficial to teams because it allows you to manage workflow and facilitates team communication.

Key Features include:

• Chat and file sharing

• Conversation creation for different teams or topics

• Integration with other productivity apps

• Task management and scheduling

Cons: 

Limited video and audio calling options and limited customization options

Zoom

Zoom is a video conferencing software allowing virtual meetings, webinars, and events. It features screen sharing, recording, and virtual backgrounds and can support up to 1,000 participants.

Key features include:

• Virtual meetings, webinars, and events.

• Screen sharing and recording features.

• Virtual backgrounds and other visual effects.

• Large capacity for up to 1,000 participants.

Cons:

It can be expensive for large teams.

Requires stable internet connection.

Collaboration Tools

Google Workspace

Google Workspace is a suite of productivity tools that allows you to collaborate with your team in real-time. It is a powerful, all-in-one tool where you can store all your work in one place for maximum productivity. You can create and share files, collaborate on documents, and integrate with other productivity apps. Google Workspace is beneficial to teams because it allows you to manage workflow and facilitates team communication.

Key features include:

• Email, Calendar, and Meet

• Collaboration on Google Docs, Sheets, and Slides

• Integration with other productivity apps

• Unlimited cloud storage

Cons: 

Limited customization options and Privacy Concerns

Miro

Miro is a digital whiteboard tool that allows you to collaborate with your team in real-time. It is a powerful, all-in-one tool where you can store all your work in one place for maximum productivity. You can create and share boards, collaborate on ideas, and integrate with other productivity apps. Miro is beneficial to teams because it allows you to manage workflow and facilitates team communication.

Key features include:

• Digital whiteboard for collaboration

• Integration with other productivity apps

• Templates for different projects

• Real-time collaboration with team members

Cons: 

Limited formatting options for text and Can be overwhelming with too many boards

Notion

Notion is an all-in-one workspace tool that allows you to manage all aspects of your work in one place. It is a powerful, all-in-one tool where you can store all your work in one place for maximum productivity. You can create tasks and projects, build documents and notes, and integrate with other productivity apps. Notion is beneficial to teams because it allows you to manage workflow and facilitates team communication.

Key features include:

• All-in-one workspace for tasks, projects, and documents

• Integration with other productivity apps

• Customizable templates for different projects

• Real-time collaboration with team members

Cons:  

The learning curve for some users

Airtable

Airtable is a database management tool that allows you to store and organize your data in one place. It is a powerful, all-in-one tool where you can store all your work in one place for maximum productivity. You can create tables, manage data, and integrate with other productivity apps. Airtable is beneficial to teams because it allows you to manage workflow and facilitates team communication.

Key features include:

• Database management tool for data organization

• Integration with other productivity apps

• Customizable templates for different projects

• Real-time collaboration with team members

Smartsheet

Smartsheet is a project management tool that allows you to manage your projects in one place. It is a powerful, all-in-one tool where you can store all your work in one place for maximum productivity. You can create tasks and projects, manage timelines, and integrate with other productivity apps. Smartsheet is beneficial to teams because it allows you to manage workflow and facilitates team communication.

Key features include:

• Project management tool for tasks and timelines

• Integration with other productivity apps

• Customizable templates for different projects

• Real-time collaboration with team members

Cons:

Limited formatting options for text

Limited customization options for timelines

Time Tracking Tools

Harvest

Harvest is a time tracking and invoicing tool that allows you to manage your projects in one place. It is a powerful, all-in-one tool where you can store all your work in one place for maximum productivity. You can track time, manage projects, and invoice clients all in one platform. Harvest is beneficial to teams because it allows you to manage workflow and facilitates team communication.

Key Features include:

• Time tracking and invoicing tool

• Integration with other productivity apps

• Customizable templates for different projects

• Real-time collaboration with team members

Cons:

Limited customization options for invoices

Limited reporting options

Todo.vu

Todo.vu is a project management and time tracking tool that allows you to manage your tasks in one place. It is a powerful, all-in-one tool where you can store all your work in one place for maximum productivity. You can create tasks, manage projects, and track time all in one platform. Todo.vu is beneficial to teams because it allows you to manage workflow and facilitates team communication.

Key Features include:

• Project management and time tracking tool

• Integration with other productivity apps

• Customizable templates for different projects

• Real-time collaboration with team members

Cons: 

Limited customization options for tasks

File Management Platform

Dropbox

Dropbox is a cloud storage and file sharing platform that allows you to store and access files from anywhere. It is a powerful, all-in-one tool where you can store all your work in one place for maximum productivity. You can share files, collaborate on projects, and access files offline all in one platform. Dropbox is beneficial to teams because it allows you to manage workflow and facilitates team collaboration.

Key Features included:

• Cloud storage and file sharing platform

• Integration with other productivity apps

• Collaboration tools for teams

• Access files offline

Cons:

Limited storage space for free accounts

No task management features

Customer Relationship Management (CRM) Tool

HubSpot

HubSpot is a marketing, sales, and customer service software that allows you to manage your business in one place. It is a powerful, all-in-one tool where you can store all your customer data in one place for maximum productivity. You can manage marketing campaigns, track sales leads, and provide customer support all in one platform. HubSpot is beneficial to teams because it allows you to manage workflow and facilitates team collaboration.

Key Features included:

• Marketing, sales, and customer service software

• Integration with other productivity apps

• Automation tools for campaigns

• Real-time collaboration with team members

Cons:

Expensive pricing for larger teams

Social Media Management Tool

Hootsuite

Hootsuite is a social media management tool that allows you to manage your social media accounts in one place. It is a powerful, all-in-one tool where you can store all your social media content in one place for maximum productivity. You can schedule posts, track engagement, and monitor analytics all in one platform. Hootsuite is beneficial to teams because it allows you to manage workflow and facilitates team collaboration.

Key Features included:

• Social media management tool

• Integration with other productivity apps

• Analytics and reporting tools

• Real-time collaboration with team members

Cons:

Limited control over account access and permissions

Adobe Express

Adobe Express is an intuitive content creation tool designed for individuals and teams to easily produce high-quality visuals without requiring advanced design skills. It’s ideal for businesses looking to streamline social media campaigns, presentations, and branded content creation. With customizable templates and seamless integrations, it empowers users to create posters, flyers, videos, and even print invitations with minimal effort. However, some advanced features are limited to premium plans. Key features include:

• Drag-and-drop design interface with templates
• Tools for creating posters, flyers, and videos
• Brand kits for consistent visual identity
• Collaborative features for team workflows

Cons: 

Limited advanced design features in the free version; may not fully replace professional design software for complex projects.

Remote Desktop Software

TeamViewer

TeamViewer is a remote access and support software that allows you to manage your devices and support others remotely. It is a powerful, all-in-one tool where you can access and control devices from anywhere for maximum productivity. You can share screens, transfer files, and provide remote support all in one platform. TeamViewer is beneficial to teams because it allows you to manage workflow and facilitates team collaboration.

Key Features included:

• Remote access and support software

• Integration with other productivity apps

• Customizable settings for access and permissions

• Real-time collaboration with team members

Cons:

Expensive pricing for larger teams

Security concerns with remote access

Code Collaboration Tools

Github

GitLab is a web-based Git repository management and DevOps software that allows you to manage your code, projects, and team in one place. 

Key features include: 

• Version control,

• Collaboration tools, 

• Continuous integration and deployment. 

Cons: 

A steep learning curve is needed for some users, with complex configuration options, limited customization options for free accounts, and expensive pricing for larger teams.

Scheduling Tool

Calendly

Calendly is an appointment scheduling software that allows you to schedule meetings and appointments with ease. 

Key features include: 

• Calendar syncing, 

• Automated scheduling,

• Real-time notifications, 

• Integrations with other apps. 

Cons: 

Limited customization options, limited features for free accounts, no group scheduling options, and potential scheduling conflicts with multiple users.

Note-Taking App

Evernote

Evernote is a note-taking and organization software that allows you to save and organize notes, web pages, images, and files. It is a powerful tool with cross-platform support and offers features like tagging, searching, and syncing across devices.

Key features:

• Save and organize notes, web pages, images, and files.

• Cross-platform support and syncing across devices.

• Tagging and searching features.

• Web clipper to save articles, images, and links from the web.

Cons:

Limited features in the free version.

Occasional syncing issues.

Business Management Tool

Bitrix

Bitrix24 is a business management software with CRM, project management, communication tools, and time-tracking features. It is a comprehensive tool that allows you to manage all aspects of your business in one place. With Bitrix24, you can create and manage tasks, projects, and workflows. 

Key features: 

• CRM

• Project management

• Communication tools

• Time tracking

• Comprehensive business management software

Cons: 

Some users may find the interface of Bitrix24 to be overwhelming and difficult to navigate. Additionally, some users may not like that it does not have a free plan.

To Conclude

After an in-depth analysis of the best team productivity tools available, it is clear that each option serves a unique purpose and offers distinct benefits. Based on your specific needs and preferences, there are several factors to consider when deciding which tool to implement.

With a wide variety of options available, it's important to consider the specific needs of your team and the features that will be most beneficial for your projects. Whether you're looking for a project management tool like ClickUp or Notion, a communication platform like Slack or Microsoft Teams, or a time tracking tool like Harvest or Toggl, there is a tool out there to fit your team's unique needs. Be sure to evaluate the key features, pricing, and potential drawbacks of each tool before making a decision. By selecting the best tool for your team, you can optimize your productivity and achieve your goals with greater ease.