Smart Tools to Help in Smart Management of Events and Checklists

There is no doubt that planning an event and managing detailed checklists of different tasks is quite a hectic task. One misstep can bring everything crashing down, and you will be immediately blamed. 

So, to avoid such consequences, it is better to make use of smart tools that simplify the process. This blog post is going to discuss some of the best options that can be leveraged for this purpose. 

Without any further delay, let’s get down to the details. 

Useful Tools for Smartly Managing Events & Checklists

We should consider relying on the following tools when managing events and checklists.

1.AI Summarizer

When managing events, organizers have to handle a bunch of information from vendor proposals, the event’s important incidents, the key purpose, etc. Additionally, this information should also be outlined concisely to both your team and the public.

Here, AI Summarizer will prove beneficial. It will help automatically distill the given information into a concise summary or even bullet points without compromising on quality and original meaning. 

For a better understanding, we are also attaching a screenshot below; check it out. 

By utilizing such a tool, organizers can quickly get bullet points that can be used for checklists. 

Moreover, this AI summarizer comes with a special “Summary Length Adjuster.” This feature will allow control over the length of the summary or bullet points generated by the tool. 

Apart from this, the tool supports content distillation in different languages, making it a suitable option for the organizers globally. 

In the end, the AI Summarizer is available in both free and paid versions and offers a 3,000-word limit, which we think is more than enough for processing event information. 

Pros: 

• Simple to use

• Helps quickly distill event details into bullet points

• Create summaries for different lengths

• Support for different languages

Cons: 

• Doesn’t work well when provided concise input text

2. QR Code Scanner by Imagetotext.io

Imagetotext.io is a platform known for offering numerous reliable tools, including a free QR code scanner. It will be a life-saving solution in the context of event management and checklists.

From verifying attendee check-ins to accessing digital schedules, survey forms, etc., using a QR code scanner streamlines access to information. As an organizer, you simply need to scan the QR code of each attendee using this tool, and all of their information regarding the registration will be displayed to you. 

This process will be quick and effective, significantly reducing the overall chances of mismanagement. 

So, with the help of such a scanner, there is no need to create long lines to ensure manual attendee verification. 

When it comes to the features, this QR code scanner has a lot to offer. For instance, it is capable of scanning and decoding any type of QR code. Additionally, it offers scanning in real time, ensuring maximum speed. 

Furthermore, the tool even provides the option to both copy and download the decoded information. 

Pros: 

• Free & easy to use

• Help in seamless check-in, verification, and more

• Quick & secure

• Supports uploading QR codes from local storage and direct scanning through the camera

• Offers real-time scanning

Cons: 

• Doesn’t support copying/pasting the QR code to initiate the scanning process

3. Online Notepad

An online notepad is another smart tool that you can consider using to ensure effective management of events and checklists. The tool offers a simple yet powerful option to seamlessly spontaneous ideas, last-minute changes, or quick reminders during event planning. 

There is no need to download any application or software, just for an online notepad and start jotting down essential information about the events and checklists. The good thing is that you can access the saved notes at any time from anywhere with a decent internet connection. 

To ensure maximum readability of the notes, the notepad offers a number of formatting features, including: 

• Adding headings

• Bold, Italicize, and underline the text

• Add bullets or numbering

The good thing is that the notepad provides the option to insert images, videos, and links to the event organizers for maximum ease. 

By having an online notepad by your side, you can ensure jotting down important incidents, mismanagements, and new ideas in no time. 

Pros: 

• Free to use

• Note down anything at any time

• Excellent formatting features

• Dark mode available

• Auto save

Cons: 

• Doesn’t offer a live collaboration facility

Wrapping Up

To avoid frustrations and disappointments, it is highly crucial for the organizers to take every step with great care. But still, the chances of making blunders are there. Therefore, a smart approach is to utilize specialized tools to ensure efficient and accurate management of events and checklists. This blog post has three of the most reliable that should be employed for this purpose.