Intranet Governance Checklist

The Intranet Governance Checklist is a comprehensive guide for organizations to follow in order to ensure the successful and effective management of their intranets. It covers topics such as setting up an intranet governance team, developing a governance process, designing an intranet structure, setting up an intranet policy and maintenance plan, and evaluating the intranet. Additionally, the checklist outlines how to effectively manage the intranet’s content, security, and user experience. By following the checklist, organizations can ensure their intranet is properly structured and managed, helping to maximize the effectiveness of the intranet and ensure it meets the organization’s goals.

  • Establish Clear Objectives for Your Intranet: Define what you want to achieve with your intranet, and ensure that everyone involved has a clear understanding of the goals.
  • Assign Leadership Roles: Assign decision-making roles and responsibilities to staff members who have the expertise and authority to make sure the intranet is managed and maintained appropriately.
  • Establish Policies and Procedures: Develop policies and procedures to ensure that your intranet is used effectively and securely.
  • Monitor Intranet Usage: Set up metrics to track intranet usage and performance, and use this data to make improvements and evaluate success.
  • Create a Support Structure: Make sure there is sufficient technical and user support in place to deal with any issues that arise.
  • Train Users: Provide training to ensure that users understand how to use the intranet properly and securely.
  • Monitor Content Quality: Establish a process to ensure that only high-quality content is published on the intranet.
  • Review Regularly: Set up a schedule for regular reviews of the intranet to ensure that it continues to meet the organization’s needs.

Checklist Category

You may be also interested in

  • Internal Communications Checklist
  • Security and Access Management Checklist
  • System Maintenance Checklist
  • Content Management Checklist
  • User Acceptance Testing Checklist
  • End-User Support Checklist

Frequently Asked Questions

  • What is an intranet governance checklist?

    An intranet governance checklist is a document that outlines the policies, procedures, and best practices for the successful management and maintenance of an organization’s intranet. It includes topics such as content management, user access, security, and technology.

  • Who is responsible for managing the intranet governance checklist?

    The intranet governance checklist should be managed by a team of stakeholders from the organization. This team should include representatives from IT, business departments, and executive leadership.

  • What should be included in the intranet governance checklist?

    The intranet governance checklist should include topics such as content management, user access, security, and technology. It should also include guidelines for the maintenance and administration of the intranet, as well as policies and procedures for the use of the intranet.

  • How often should the intranet governance checklist be reviewed and revised?

    The intranet governance checklist should be reviewed and revised on a regular basis. This should be done in order to ensure that the intranet is up-to-date and compliant with current regulations and best practices.